Bid Manager

(in Office Design Agency)
London | Hybrid 1D from home

A leading office interiors company headquartered in the City of London, excelling in both traditional construction and design and build, is renowned for its commitment to innovation and exceptional service. Despite the challenges posed by the pandemic, we are poised for another successful year. We are currently seeking a dynamic and motivated Bid Manager to join our traditional arm, contributing to securing and delivering successful projects. This role is designed to support the pre-contracts manager and estimators in the bidding process, ensuring the consistent high quality of marketing collateral for tenders. The successful candidate will be fully integrated into the preconstruction, estimating, and construction teams, providing support throughout the PQQ and tender submissions, post-tender interviews, and preconstruction phase activities.  

Reporting Line: Reports to the Pre-Contracts Director 

Working Hours: 40 hours per week (core hours 8:30 AM – 5:30 PM) 

Team Interactions: Collaborates with Bid Coordinators, Pre-Contracts Manager, Pre-Contracts Director, and Estimators

Key Responsibilities:

  • Lead the creative direction and strategy for the bid and tender process.
  • Create exceptional bid, tender, and presentation documents using InDesign.
  • Coordinate daily activities of the bid coordinator and bid team administrator.
  • Manage workload and resources within the bid team, assigning projects to internal and external support.
  • Ensure all collateral is innovative, on-brand, and maintains a market-leading standard.
  • Review and analyse tender documents to address client requirements and deliverables.
  • Set proactive deadlines and coordinate input from internal and external teams.
  • Continuously enhance the creative direction of proposal and PQQ documents.
  • Proof read documents for quality and accuracy before submission.
  • Collaborate with the Marketing and Digital Manager to contribute creatively to standard content.
  • Oversee continuous updates of case studies and team bios by the bid team coordinator.
  • Cultivate strong relationships with external print providers to ensure consistent high-quality printing and documentation, delivered on time and within budget.
  • Collaborate with the business development team to generate outstanding collateral in support of their activities.

Skills & Experience Required:

  • Previous experience in a similar role within the construction, architecture, or fit-out sector.
  • Team-oriented with a proactive approach and a focus on continuous improvement.
  • Excellent verbal and written communication skills.
  • Proficient in Adobe Creative Cloud, especially InDesign, Photoshop, and Illustrator.
  • Passion for creative work to win new business.
  • Excellent market knowledge and the ability to stay updated on competitor activities.
  • Proven track record of delivering high-quality bid submissions within tight deadlines.
  • Methodical, process-driven approach with exceptional attention to detail.
  • Confident, knowledgeable, and articulate personality, fostering effective collaboration with others.

About Jak’s Commitment:

Jak is deeply committed to establishing an all-encompassing workplace environment for our clients that fosters and values diversity. Companies that embrace diversity in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective have demonstrated exceptional performance. Above all, it is our ethical responsibility to cultivate an atmosphere where individuals from any background can thrive and reach their fullest potential.

Application Process:

Due to the high volume of applications received for advertised opportunities, Jak sincerely endeavours to respond to each application in a personalized manner. However, if you do not receive any communication within a week, we advise that your application may not have been successful on this occasion.

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